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GENERAL PROVIDENT FUND

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GENERAL PROVIDENT FUND

The Accountant General (A & E) maintains the individual GPF accounts of nearly 5 (five) Lakhs employees of the Assam State Government including provincialised schools and AIS officers (Assam & Meghalya cadre). The Funds group is headed by one I.A. & A.S. officers in the rank of Deputy Accountant General / Sr. Deputy Accountant General.

The guidelines covered in the forthcoming pages are governed by "THE GENERAL PROVIDENT FUND (Assam Services) RULES, 1937"  and "ALL INDIA SERVICES (PROVIDENT FUND ) RULES 1955 as amended from time to time. 

Constitution of the Fund

The Fund shall be maintained in Indian Rupees.

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Conditions of Eligibility

All Government servants other than re-employed persons shall compulsorily join the fund.  Temporary and officiating persons shall have to subscribe towards Fund immediately after joining into Govt. service.

  • All permanent & temporary State Govt. employees.
  • Apprentices & probationers.
  • Re-employed Government servants.

  Vide Rule 4 of GPF (Assam Services) Rules 1937 as ammended.

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Nominations

Every subscriber has to nominate, on one of the applicable forms prescribed in the First schedule to the rules.  A subscriber can nominate one or more members of the family  and specify the share payable to each nominee, if he/she nominates more than one person in the prescribed form. 

  • Definition of family -  For the purpose of GPF nomination, the family constitutes "spouse, parents, children, minor brothers, unmarried sisters, deceased son's widow and children and if no parent of the subscriber is alive, a paternal grand parent.  A female subscriber can exclude her husband from the list of family members. 
  • When a nomination becomes invalid the nomination shall become invalid in the event of the happening of a contingency specified in the nomination. If at the time of making the nomination the subscriber has no family, he shall  provide in the nomination that it shall become invalid in the event of his subsequently acquiring a family.
  • Cancellation of nomination  -  Every nomination made and every notice of cancellation given by a subscriber shall to the extent that is valid, take effect from the date on which it is received by the Accounts officer or the Head office, as the case may be.
  • Review of nominations - If there is no nominee/ deemed nominee, the payment of the GP Fund balances of a deceased subscriber may be allowed in favour of claimant(S) on the basis of the succession certificate, granted by the competent civil court.

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Subscription

Subscribers' Account :

Each head of office shall send a statement (in duplicate) to the Accountant General (A&E) Assam in the Form No.3 once in every month, indicating the relevant particulars of all Govt. Servants, who have joined his office in the preceeding month and who are eligible to join the GP Fund under the State Govt. as per provision of the Rule 4(1) of GPF(Assam Services) Rules 1937.  For each subscriber, the GPF account number is allotted by the Accountant General  with a  'Prefix' indicating the department of the Subscriber.

The Drawing and Disbursing Officer in the State Government prepares the Staff Pay Bills along with GPF Recovery Schedules in respect G.P. Fund Subscribers under his payment control and transmits the same to Treasury Officer / Pay and Accounts Officer for payment and allotment of voucher numbers for both Credit Schedules and Debit Vouchers. The Treasury Officer, in turn, after such transaction is completed, transmit the same to Office of the Accountant General for posting of data into the account of each Subscriber.

An account shall be prepared in the name of each subscriber and shall show the amount of his subscription with interest thereon calculated as per sub-rule (2) of Rule 13*.  For each.  The maintenance of GPF subscriber accounts is fully computerised in this office.

Rates of subscription :

The government official would subscribe the minimum amount of subscription (not less than 6.25 percent of his/her emoluments) with reference to the salary for the month of March payable in April as prescribed by the Govt. of  Assam . The rate of subscription can be enhanced/ increased twice and on reduced once at any time during the year (in case of AIS officers).

Conditions of subscription :

The subscriber shall subscribe monthly to the Fund except during :

  • Period of suspension 
  • Last three months of service before superannuation.
  • Period treated as Dies-non.
  • Subscriber may at his/her option not to subscribe during the leave which either does not carry any leave salary or carries leave salary equal to or less than half pay or half average pay.
Interest :

The Government shall pay to the credit of the amount of a subscriber, interest at such rate as may be determined for each year according to the method of calculation prescribed from time to time by the Govt. of Assam.

The present rate of interest is 8.5% (2003-04) for the amount standing at the credit of the subscriber's account at the end of the financial year. 

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Advances 

Advances from the Fund : 

Temporary advance may be granted to a subscriber from the amount standing to his / her credit in the Fund at the discretion of the appropriate authority, to meet the expenditure as listed in the Rulebook. 

Conditions for sanction : 
  • There should be a sanction order in writing by an authority specified in the 5th schedule of the Rules. 
  • No advance shall be granted unless the sanctioning authority is satisfied that the applicant's pecuniary circumstances justify it  and it will be expended on the following object or objects and not otherwise. 
  • The temporary advance should not, except for special reasons, exceed 50% of the balance standing at his credit.
Recovery of advances : 
  • The advances shall be recovered from the subscriber in such number of equal monthly installments as the sanctioning authority may direct, but such number shall not be less than 12, unless the subscriber so elects, or more than 24 .

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Withdrawals

Withdrawals from the Fund 

Withdrawals may be sanctioned by the authorities competent to sanction, at any time after the completion of twenty five years of service (including broken periods of Services, if any) of the subscriber or within eight years before the date of his superannuation, whichever is earlier, from the amount standing to his credit in the Fund. 

Conditions for withdrawal  :

  • The withdrawal will not be permissible more than once in every six months, i.e. twice in any financial year.
  • Only one withdrawal is allowed for the same purpose.
  • The amount of withdrawal will be limited to that prescribed in Rule 14 & Rule 28-B & Rule 28-C. 
  • In one financial year, a subscriber can draw either the temporary advance or the part final withdrawal after a gap of 6 months of drawal of any one, so that there would be only two withdrawals in a year.
  • The balances under V pay commission arrears, UGC arrears and IDA credited prior to one year can be taken into account for computing 90% of the balance. VI Pay Commission Arrears not to be included.

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Final Closure

Final withdrawals from the Fund

Final withdrawal of accumulation in the Fund shall become payable to the government official;

  • when a subscriber quits the service
  • when a subscriber retires on superannuation.
  • in case of death while in service

Submission of application for final withdrawal  :

The application duly signed by the subscriber / claimant for the final withdrawal of the balance at credit in the account should be given to the department a year before the date of retirement and it is to be forwarded to Accountant General's office along with requisite documents by the authority who is competent to sanction temporary advance / part final withdrawal to the subscriber.

Manner of payment  :

The Accounts officer shall after verification with the ledger account issue an authority for the amount, determined as payable, at least a month before the date of superannuation but payable on the date of superannuation.  The GPF accumulations payable to the Government Servant shall be paid to the person(s) on whom the right to receive the amount is conferred by means of a nomination as per rules, if the said Government Servant dies after retirement without receiving the GPF accumulations. If the Government Servant dies while in service, where there is no nomination, the amount will be paid to the family members as per rules.

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Annual Statement of Accounts

After the close of each financial year, the Accounts officer shall send to each subscriber an Annual  Statement Of  Accounts in the Fund showing the opening balance as on the 1st April of the year, the total amounts credited or debited during the year, the total amount of interest credited as on 31st March of the year and the closing balance on that date.  Subscribers should satisfy themselves as to the correctness of the annual statement and errors should be brought to the notice of the Accounts Officer within 3 months of receipt of the statement.  The details of missing credits/ debits  will also be shown in the said statement.

Missing credits 

More often than not, all the schedules / vouchers are not received from the T.O's  for various reasons and hence some of the credits / refunds / withdrawals do not get posted in the account.  These missing entries can be included in the subscriber's account subject to their furnishing of the wanting particulars as detailed below  :

  1. Name of the subscriber
  2. GPF A/C No.  
  3. Name of the DDO under whom serving.  
  4. Amount of subscription / refund / withdrawal  
  5. Salary month for which details are being furnished.  
  6. Sub account under which salary was drawn.
  7. Treasury / sub-treasury where the salary was drawn.
  8. Treasury voucher number / challan number.
  9. Total of the schedule amount enclosed in the particular voucher as noted on the abstract in case of credits.

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Forwarding of Applications

 All related enquires relating to GPF may be addressed to

The Senior Accounts Officer (PFA-1 Section), 
Office of the Accountant General (A&E), Assam
Maidamgaon, Beltola,
Guwahati-781029

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